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Ince Gordon Dadds Emergency Response +442072836999

LONDON - Administrative Assistant

Job title: Administrative Assistant

Reporting to: Business Manager

Based: Aldgate Tower, 2 Leman Street

Flexibility:  Occasional travel to other UK offices 

Contract Type: Permanent, Full time

Hours: Monday – Friday 37.5 hours between 9.00 - 6:30

As well as providing first class legal services, Ince Gordon Dadds also offers a wealth of professional services and advice to clients including accounting, financial services, consulting, and pension advice.

After a period of significant growth, an exciting opportunity has arisen to join us as an Administrative Assistant in our Aldgate Tower office.

Duties to include:

  • Providing general admin support to Team Leaders, Management PAs and Team PAs within the Secretarial Services Function.
  • Upload invoices/expenses on the system.
  • Provide specific direct support direct to Trainee Solicitors.
  • Data entry: enter, maintain and update client details and relevant information on the firm’s contacts system and practice management system to log and record documents
  • Filing: receive and process file management requests; create new files on the system, opening new file folders and label accordingly; return or add documents to existing client files; undertake all file management and file housekeeping procedures; and undertake all file closing procedures; and process archive retrieval requests.
  • Copying and printing: undertake all large and small copying requests; bind and finish copied work as appropriate; printing of transactional documents for corporate/ship finance closing meetings; and arrange copies of hard copy bibles for fee earners.
  • Deliver and collect post to and from other departments.
  • Arranging for couriers to be sent.
  • Scanning documents/correspondence to the DMS as required.

Person Specification:

  • Proven ability to multi task
  • Demonstrate the ongoing use of initiative
  • Proven ability to prioritise and manage a varied workload
  • Well presented, professional and articulate.
  • Strong communication skills, both verbal and written with excellent interpersonal skills
  • Ability communicate professionally and respectfully with all you interact with
  • Able to demonstrate experience liaising pro-actively with third parties professionally
  • Excellent time management, organisational and administrative skills
  • Team player but self-motivated and able to work autonomously and pro-actively through remote management

To apply for this role please send your CV only to recruitment@gordondadds.com stating your name and job title you’re applying for in the subject heading.

Please be aware that this role is only open to direct applications and any speculative applications from agencies will not be accepted.

Please note that upon successful appointment you may be subject to a DBS check. To ensure we are in line with the Rehabilitation of Offenders Act 1974 could you please make us aware if you have any unspent convictions ahead as early in the process as possible.