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Legal Secretary

You will be assisting a team within a dynamic, expanding law and professional services firm in Cardiff. 

You will have the opportunity to work in a supportive and collaborative team where there is a strong team environment. We are looking for someone who is a team player and will ensure the confidentiality of all client documentation and information.

Department Real Estate / Commercial Property

Based Cardiff office, Cardiff

Flexibility Occasional travel to other UK offices

Contract Type Permanent

Job Type Full time

Hours Monday to Friday, 9 to 17:30

“This is an exciting opportunity for a dedicated legal secretary who is looking for a challenging new role in supporting key members of the firm. ”

Knowledge and experience

  • Previous experience in a legal secretarial role is required
  • Able to demonstrate experience in liaising pro-actively with fee earners and third parties
  • Strong communication skills and attention to detail
  • Experience liaising with commercial property clients and contacts
  • Experienced user of Microsoft Outlook, Word, Excel and PowerPoint
  • Excellent time management, organisational and administrative skills to manage own workload
  • Team player but self-motivated and able to work autonomously

Role responsibilities

  • Preparing correspondence and documents through digital dictation and word processing
  • General administration duties including, daily filing and opening and closing of files including storage and retrieval of client files in accordance with the detailed procedures contained in the office manual
  • Amending tracked change documents
  • Dealing with clients over the phone and updating them on matters where required
  • Assisting other secretaries within the Company when you have the capacity
  • Setting up new entities and matters
  • Carrying out SmartSearches and Land Registry Searches
  • Photocopying and scanning of documents
  • Creating Bibles of Documents
  • Booking meetings on behalf of fee earners
  • Arranging couriers through Reception
  • Sorting and distributing post where applicable
  • Dealing with other adhoc duties as required by a busy legal department

Benefits

  • Salary is competitive
  • 25 days annual leave including the opportunity to buy and sell holiday
  • Company pension
  • Private Health Insurance
  • Life Assurance at 4x Salary
  • Income Protection Cover
  • Optical Care vouchers and many more benefits and discounts

We are an equal opportunities employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.

Appointment is subject to the appropriate background checks and satisfactory references.

A note to recruitment agencies: we like to recruit utilising internal recruitment team resources initially so this role is only open to direct applicants. If we do need any extra help we will reach out to you and utilise our PSL in the first instance.

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