Corporate Paralegal / Company Secretarial Assistant

If you are looking for a challenging and fulfilling career in a supportive, inclusive and high performance work environment where everyone has the opportunity to realise their potential, Ince could be the firm for you.

As a global law firm, we recognise that everyone has a part to play in realising our vision. We aim to have a “One Firm; One Team” mind-set in everything we do, where everyone in the firm is treated with respect and equal value. We thrive on the challenges our work brings, but it’s important to us that our people have time to make the most of life outside of work too.

Reporting to Head of Corporate Support Services

Based Remote – 1-2 days in office and WFH Hybrid, Cardiff

Flexibility Travel to other UK offices

Contract Type Permanent, Part-Time or Full time

Hours Monday – Friday 9-5.30pm – flexible for part-time

Start Date ASAP

“There is more to just providing legal advice and strategic guidance. We are here to help our clients seize new opportunities that stimulate growth. We put our hearts and energy into building meaningful, lasting relationships and are passionate about connecting people.”

Role Responsibilities

  • Assisting the Corporate team on corporate client transactions and internal Group projects
  • Creating and managing statutory registers and records of UK companies and LLPs using Diligent Entities software (formerly Blueprint OneWorld)
  • Dealing with filings with Companies House, HMRC and other regulatory bodies
  • Incorporating new UK registered entities and dealing with post-incorporation matters
  • Drafting documentation for a variety of corporate actions including changes to board members, share capital and persons with significant control
  • Carrying out client due diligence and production of engagement letters for new matters
  • Providing general administrative support in relation to the annual company secretarial service delivered to a portfolio of Ince clients

Skills and Experience

Applications for the role of Corporate Paralegal should ideally have at least two of the following:

  • Working knowledge of UK corporate legal and regulatory requirements, in particular statutory filings, documentation requirements and corporate record keeping under the Companies Act 2006
  • Familiarity with a law firm environment and time recording
  • Experience of working within a company secretarial department, either in-house or at a professional services firm

Person Specification

  • Well presented, professional and articulate with excellent interpersonal skills
  • Excellent attention to detail
  • Excellent time management, organisational and administrative skills
  • Demonstrate the ongoing use of initiative
  • Confident, personable and approachable disposition
  • A proactive approach and the ability to think ahead and forward-plan
  • A proven ability to prioritise and manage a varied workload
  • Ability to communicate professionally and respectfully with all whom you interact
  • Strong communication skills, both verbal and written
  • Ability to work effectively under pressure while maintaining a level-headed and calm approach in all situations
  • Independent, self-motivated, and able to work autonomously as well as part of a team


  • Salary is competitive;
  • 25 days annual leave including the opportunity to buy and sell holiday;
  • Private Health Insurance;
  • Life Assurance at 4x Salary;
  • Income Protection Cover; and
  • Optical Care vouchers and many more benefits and discounts.

We are an equal opportunities employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.

Appointment is subject to the appropriate background checks and satisfactory references.

A note to recruitment agencies: we like to recruit ourselves initially so this role is only open to direct applicants. If we do need any extra help we will reach out to you and utilise our PSL in the first instance.

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