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Ince Gordon Dadds Emergency Response +442072836999

Legal Secretary – Corporate & Real Estate

Job title: Legal Secretary – Corporate & Real Estate

Reporting to: Head of Department

Based: Cardiff

Contract Type: Full time, Permanent, Monday – Friday 9-5.30pm

Salary: Competitive

Legal Secretary – Corporate & Real Estate

Assisting a team within a dynamic, expanding law and professional services firm in Cardiff. This is an exciting opportunity for a dedicated legal secretary who is looking for a challenging new role in supporting key members of the firm. We are looking for someone who is a team player and will ensure the confidentiality of all client documentation and information. 

Knowledge and Experience: 

  • Previous experience in a legal secretarial role is required
  • Able to demonstrate experience in liaising pro-actively with fee earners and third parties
  • Strong communication skills and attention to detail
  • Experience in liaising with corporate clients and contacts
  • Experienced user of Microsoft Outlook, Word, Excel and PowerPoint
  • Excellent time management, organisational and administrative skills to manage own workload
  • Team player but self-motivated and able to work autonomously

Job Role:

  • Preparing correspondence and documents through digital dictation and word processing
  • General administration duties including, daily filing and opening and closing of files including storage and retrieval of client files in accordance with the detailed procedures contained in the office manual
  • Amending tracked change documents
  • Dealing with clients over the phone and updating them on matters where required
  • Assisting other secretaries within the Company when you have the capacity
  • Setting up new entities and matters
  • Carrying out Smartsearches and Land Registry Searches
  • Photocopying and scanning of documents
  • Creating Bibles of Documents
  • Booking meetings on behalf of fee earners
  • Arranging couriers through Reception
  • Sorting and distributing post where applicable
  • Dealing with other adhoc duties as required by a busy legal department

Please be aware that this role is only open to direct applications and any speculative applications from agencies will not be accepted.

Appointment is subject to the appropriate basic disclosure/DBS checks, and satisfactory references.

To apply for this role please send your CV here quoting the role and location you’re applying for.